All passport applications must be submitted online through the Global Online Appointment System (GOAS) under the following link: https://www.passport.
All passport applications require personal appearance.
All Philippine e-passports are centrally printed in the Philippines. As a result, the processing period in Warsaw takes from eight to twelve weeks. After printing, the new passport needs to be shipped from the Philippines to Warsaw. Please visit the List of Passports for Releasing to check the availability of your new passport.
How to Apply
- Book an appointment via https://www.passport.gov.
ph. - Show up in person on the given appointment date and time.
- Bring all the necessary requirements.
- Payment is primarily in cash (PLN).
Requirements for passport applications are as follows:
1. Renewal of passport
- Latest passport plus photocopy of passport data page
- Duly-accomplished passport application form
- Passport fee: PLN 300
2. Replacement of lost or mutilated passport
- Police report (for lost valid passports)
- Mutilated passport plus photocopy of passport data page
- Affidavit of loss or mutilation (a fee of PLN 125 will be applied)
- Duly-accomplished passport application form
- Passport fee: PLN 750
Note: For lost passports, a 15-day waiting period will be applied on top of the regular processing period for the replacement of the passport.
3. Amendment of passport for women (due to marriage)
- Latest passport plus photocopy of passport data page
- Duly-accomplished passport application form
- PSA Marriage Certificate (a copy of the Report of Marriage issued by the Philippine Statistics Authority PSA)
- Passport fee: PLN 300
4. New passport (for children born in Poland, Estonia, Latvia or Lithuania)
Passport application form to be accomplished and signed by the parent
- Report of Birth
- Copy of parents’ passports and residence cards
- Passport fee: PLN 300
5. New passport for Filipinos who reacquired/retained Philippine citizenship under R.A. 9225
Latest Philippine passport plus photocopy of passport data page
- Duly-accomplished passport application form
- Copy of Order of Approval
- Copy of Oath of Allegiance
- For women using their spouse’s surname for the first time, Report of Marriage
- For children included in an approved petition, copy of the parent’s Oath of Allegiance and the Order of Approval which should include the child’s name
- Passport fee: PLN 300
6. Travel Document
A travel document may be issued for Filipinos who have lost their passports to allow them to return to the Philippines. A travel document is only valid for 30 days upon issuance.
Filipinos who are in Poland, Estonia, Latvia, Lithuania and Ukraine for tourism or short-term study and have lost their passport will be issued a Travel Document to allow them to travel immediately to the Philippines.
A Filipino who lost his passport in Poland, Estonia, Latvia, Lithuania and Ukraine and resides in a third country has no alternative but to use a Travel Document for direct, one-way travel to the Philippines. This travel document cannot be used for the purpose of traveling to another country.
Requirements:
- Duly accomplished travel document application form [travel document application form]
- Duly accomplished Request for Assistance or ATN Form, or Affidavit of Explanation (whichever is applicable);
- In case of a lost passport: Submit Affidavit of Loss [Link for affidavit of loss], Police Report, and photocopy of birth certificate and/or marriage contract (in the case of married women);
- Present old/lost Philippine passport, or the photocopy of passport information page
- Copy of applicant’s airline reservation/booking (please ensure that your flight itinerary does not have a layover in any Schengen/EU-member country)
- Copy of Temporary Resident Card or Visa;
- Four (4) recent passport-sized pictures with white background; and
- Travel document fee of 150 PLN.
Guidelines for the Release of Passports
For Applicants who applied in Warsaw but are claiming passports at DFA ASEANA.
Requirements:
- Original Warsaw PE issued receipt. In case of a lost receipt, the applicant or authorized representative is required to present the Original notarized Affidavit of Lost Receipt executed by the applicant. Passports unclaimed after one (1) year will be cancelled per D.O. No. 2021-012
- Original acceptable ID.
- Old Passport (for renewal applications)
In case the applicant is unable to claim his/her passport, Immediate family members* are allowed to claim the passport on behalf of the applicant
- Authorization letter (must mention affiliation with applicant), Original DFA issued receipt,
- Valid ID (original and photocopy) of applicant and representative
*Immediate family members of legal age such as parents, brother, sister, spouse or children
In case a person other than an immediate family member will claim the applicant's passport
- Original notarized Special Power of Attorney (SPA) executed by the applicant, issued to the authorized representative
- Valid ID (original and photocopy) of applicant and representative indicated in the Special Power of Attorney
For minor applicants
- If passport will be claimed by mother, claimant must present original DFA issued receipt and valid ID
- If passport will be claimed by father, claimant must present original DFA issued receipt, valid ID and PSA documents indicating proof of parental authority over the minor
