AUTHENTICATION, NOTARIAL AND OTHER SERVICES
APOSTILLE AND AUTHENTICATION OF DOCUMENTS
Since 14 May 2019, the Apostille has replaced the authentication ("red ribboning") process previously used by the Philippine Government for the legalization of documents.
Any document issued in the Philippines for use overseas must be apostilled by the Department of Foreign Affairs. For more information, please visit the DFA Q&A on the new Apostille.
Apostilles issued starting January 2023, may be verified through the new e-Registry
Apostilles issued prior January 2023 may be verified by sending an email to: This email address is being protected from spambots. You need JavaScript enabled to view it..
NOTARIAL SERVICES
Notarial documents include the administration of Oaths, Affirmations, various Affidavits including Affidavit of Support and Guarantee, Acknowledgements, Certifications and the likes. Some notarial forms are available for download here. Notarial forms may also be supplied.
How to Apply
Appointment is needed for notarial services. You may apply for an appointment here.
Requirements
- Duly Accomplished Form (available at the Consular Section or download here. Please note that documents should be signed in the presence of the Consular Officer).
- Copy of valid passport and/or National ID.
Fees
- The payment of Notarial Fee is preferably in cash: PLN 125
- Expedite Processing Fee: PLN 50
NBI CLEARANCE CERTIFICATE
Who can apply?
Filipinos in Poland who last applied before 2014, or have changed their names since their last NBI Clearance (females who got married) or are first time applicants for NBI Clearance.
How to Apply
Accomplish NBI Clearance Fingerprint Card (NBI Form No.5) at the Embassy. The Embassy staff will supervise and assist you in taking your fingerprints.
Appointment is needed for NBI Clearance application. You may apply for an appointment here.
Requirements
Bring/Submit a recent 2x2 ID photograph with white background taken within the last three (3) months.
Fees
- The payment of Attestation Fee is preferably in cash: PLN 125
- Expedite Processing Fee: PLN 50
What to do after the application
Once done, you may send the following requirements to your authorized representative in the Philippines who will file the application on your behalf with the NBI:
- Authorization Letter
- Old NBI Clearance Certificate
- Attested NBI Form No.5 with 2x2 photo
- Photocopy of valid passport
- Fee of PHP 200.00 (in the Philippines)
PAYMENT OF CONSULAR FEES BY BANK TRANSFER
Cash payment is preferred.
Bank transfer payments are Nonrefundable. Do not make payments unless you are cleared to pay.
Bank charges shall be on the account of the payor.
For payments in Polish Złoty (PLN)
Account Name: Embassy of the Philippines in Poland
Account Number: PL37 1030 1508 0000 0008 1605 4001
Bank Name: Bank Handlowy w Warszawie SA
Bank Address: ul Senatorska 16, 00-923 Warszawa, Polska
For Cross Border payments in US Dollar (USD)
Account Name: Embassy of the Philippines in Poland
Account Number: PL84 1030 1508 0000 0008 1605 4028
SWIFTCode: CITIPLPX
Bank Name: Bank Handlowy w Warszawie SA
Bank Address: ul Senatorska 16, 00-923 Warszawa, Polska
